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Reference 4663-12N10083
Location Africa - Tanzania
Town/City Arusha
Category Finance
Type Fixed term, Full-time
International Role No - Only National applicants will be considered.
Duration 1-2 Years
Job Description
Purpose of the position:
Providing customer focused professional
services for enhanced quality ministry in improving organizational culture and
capacity for effectiveness and efficiency in achieving child wellbeing
outcomes, by coordinating implementation of accounting activities in the area
of cash disbursement and financial management.
Communicate World Vision's Christian ethos
and demonstrate a quality of spiritual life that is an example to others.
Key Roles and responsibilities:
Payment Processing:
Pre-audit of financial transaction before
Payment is made (authenticity, source accuracy, and completeness of accounting
data):
·
Payment vouchers
should have all relevant backups ( such as original invoices, PR, LPO,
contracts, full procumbent process, etc) before payment is made and invoices
have to be approved before processing.
·
The payment amount
should be added up correctly and supported by attaching the print out
calculator.
·
Payments vouchers
should be correctly coded per WVI Chart of Account of before posting.
·
Review staff travel
and business Advances requests in GEMS, ensure they have all relevant backups/
clear trip details and approved in accordance with WVT Chart of Authority and
Per diem are requested in alignment with WVT Per diem Policy, before payment is
made.
Payments made to suppliers and staff advances are within the
internal control system and approved budgets:
·
Prepare payments for
all services rendered at the Head Office.
·
Staff advance payment
should be within the internal control system and approved budgets.
·
Vendor’s payments are
made in accordance with the internal control system and approved budgets.
·
Credit advice notes /
payment confirmation are sent to vendors timely once the payment cycle is
completed.
·
All vouchers in the
systems are physically available, approved, stamped “PAID&POSTED” &
well filed, and Audit Trail is conducted in a monthly basis (checking physical
vouchers against system posted).
Cash and Banking Management:
·
Prepare Deposit
Vouchers and Journal Voucher for bank charges send them for approval and file
accordingly.
·
Prepare cash movement
and Cash position Analysis to make sure the office is operating with real time
balances and have sufficient cash balances at all time.
·
Ensure internet
banking is up and running and all signatories are well facilitated.
SA & PA Management:
·
Prepare a journal
entry for all received SA , ensure it is properly coded and booked, follow up
is made on the implementation to the respective deportment / project for timely
clearance and accounting for.
·
All received
pre-approvals (PA) are followed to the implementing projects/department, the
cost incurred paid for and booked accordingly.
·
All the PA expenses
are SA’d timely and sent to the respective offices with correct and accurate
back ups for timely approval and clearance.
·
Prepare General ledger
and a/c 300 reconciliation with GC in timely manner and ensure any outstanding
item is timely followed up and cleared.
Balance Sheet Management:
Ensure Balance sheet items are well
managed, timely cleared and no hanging balances and should be monitored and
validated on a monthly FFR:
·
Perform Allocation for
account 200 and ensure the accounts are being monitored and validated monthly.
·
Manage Accrual
accounts, ensure they are cleared within the first quarter of the financial
year, reconcile and validated by end of the quarter.
·
Manage and monitor
Accounts Payables (AP), validate and clear them monthly and ensure all balances
crossing the month are well analyzed and communicated to your supervisor.
General Financial Management:
·
Ensure you model
customer service and promptly respond to all customers inquiries.
·
Timely sorting of all
customers reconciliation issue ( eg. Air travel & Hotel bills etc).
·
Exercise professional
ethics and code of conduct in doing your work ( ie right attitude towards your
assignments, high rate of integrity, confidentiality etc).
·
Maintain a high level
of accuracy and quality product whenever doing your work Exercise timely
response to all inquiries/task assigned.
Qualifications:
Education/Knowledge/Technical Skills and Experience
The following may be acquired through a
combination of formal or self-education, prior experience or on-the-job
training:
·
Minimum Qualification
required: ACCA, CPA.
·
MBA & other
related Master’s Degree – Added advantage.
·
Experience: 2 years.
·
Technical Skills &
Abilities:
· Excellent computer skills in Excel, Word
& Sun-systems software.
· Demonstrated ability in supervision.
· Good planning and organizational skills.
· Tact and diplomacy in dealing with
staff-related to work environment needs.
· Ability to maintain effective working
relationships with all levels of staff.
Other Competencies/Attributes:
·
Must be a committed
Christian, able to stand above denominational diversities.
·
Perform other duties
as required.
Working Environment / Conditions:
·
Work environment:
Office-based.
·
Travel: 5%
Domestic/international travel is required.
On call: 10%
- See more at:
https://careers.wvi.org/jobs/tanzania/finance/accountant-ii-disbursement/5482#sthash.ILC4DFFI.dpuf
- See more at:
https://careers.wvi.org/jobs/tanzania/administrative-services/finance-and-admistrative-assistant/5495#sthash.3XKCBGA7.dpuf
Job
Description
Purpose of the position:
The purpose of the position is to provide Administrative and
Logistical support to the Finance Division Director and staff.
Key roles and responsibilities:
Administrative Roles:
·
Managing the day to day operational and administrative activities
of Finance Division by organizing flow of documents, prioritizing incoming
requests, maintaining Finance Director’s Calendar, paperwork and control system
and following up to ensure timely responses;
·
Handling of correspondence i.e. incoming and outgoing letters,
scanning of financial documents for external correspondence to Auditors,
Regional office, Partnership office, Banks and support offices like monthly
Funding Requests, Funding confirmations;
·
Handling any Changes to bank account signatories and all Bank
Accounts should have updated signatories and Signature control list is in
place; and ensure banking correspondences are done in a timely manner;
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