Senior Conference Officer Application Deadline: Monday, 15 August 2016

(REF: EAC/HR/2015-2016/005)

The East African Community is a regional intergovernmental organisation comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, and the Republic of Uganda with its Headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for a highly motivated and result-driven professional who is a citizen of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania and Uganda) to apply for the following position tenable at East African Community - Secretariat:

Organ / Institution: The Secretariat

Duty Station: Arusha, Tanzania

Job Grade: P2

Job reports to: Principal Administrative Officer

Job Purpose:

To provide efficient and effective conference management services.

Duties and Responsibilities:

1. Develop and provide conference policy guidelines and administrative procedures and co-ordinate their implementation.
2. Co-ordinate and organize conferences, meetings, workshops and seminars as appropriate.
3. Handle all administrative logistics regarding the preparations, organizing and convening of the said meetings, conferences, seminars and other related events.
4. In liaison with the Procurement Section, co-ordinate sourcing for and payments for conference services.
5. Take note of emerging issues from discussions during conferences, workshops and Meetings and follow up with relevant authorities.
6. Facilitate travel arrangements for delegates attending EAC meetings, conferences, workshops and seminars as appropriate.
7. Liaise with the host Governments/Institutions to facilitate the fulfillment of obligations of the Secretariat in relation to meetings, conferences, seminars and workshops.
8. Under the guidance of the Principal Administrative Officer, ensure adequate budgetary/ logistical provisions for conference services.

Qualifications and Experience:

A Masters Degree in Public Administration, Arts, Social Sciences or equivalent qualification from a recognized University/Institution.
At least 8 years relevant experience, with 3 years at Senior Level. Knowledge of and experience in events management is essential.

Skills and Competencies:

Strong pro-active, organizational, analytical, communication, administrative, computer and report writing skills. Good skills in time management and the ability to deal with people in different capacities are desirable.

Education Qualifications and Relevant Working Experience:

Education Qualifications:
All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State.
This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Work Experience:
Internship, training and apprenticeship will not be considered as relevant work experience.

Eligibility:

Applicants from all five (5) Partner States are eligible to apply for this position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable once and is subject to the application of the EAC Quota System.

Fringe Benefits:

This post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three (3) referees, and a copy of National Identity Card, Birth Certificate or Passport showing the date of birth.

Please quote the respective reference number on both the application letter and the envelope. For electronic submissions, please quote the respective reference number on the subject of the email and forward to the address given below.
Applications should be submitted to the address below not later than Monday 15th August 2016, 17:00Hrs.

Please note:

1. You may submit your application either electronically or in hard copy but not both.
2. Applications which do not: indicate nationality and age; the reference number; an application letter attached; have certified copies of their academic degrees and other professional Certificates; or fail to provide three referees shall be disqualified.
3. Only qualified candidates will be contacted
4. EAC Staff Rules and Regulations prevent consideration of applicants above 55 years of age.

Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews shall be done in writing
The Director,
Executive Selection Division
Deloitte Consulting Limited
10th Floor PPF Tower
Cnr of Ohio Street & Garden Avenue
P O Box 1559 Dar-es-Salaam, Tanzania
Fax +255(22) 2116379
E-mail: esd@deloitte.co.tz
www.deloitte.com

Application Deadline:

Monday, 15 August 2016 - 5:00pm

File downloads:

Job Description - Senior Conference Officer