Secretary & Office Admin, Legal, Social Worker
Details
Employer Name: World Vision
Organization Type: NGO
Role: Management
Position Type: Full Time
Location: Arusha
Arusha Mjini
Arusha Mjini
Application Deadline: 21-03-2017
Listed on: 02-03-2017
JOB DESCRIPTION
Purpose of the position:
To support the National Director (ND) in linking governance, strategic, leadership and operational roles of the WVT National Office (NO)
Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others
Major Responsibilities
Strategic Support
Oversee and consolidate monthly reports from the Divisions and ensure that the ND’s performance agreement are implemented and reported.
Support the development of the NO strategy and priority areas, monitor key outcome indicators/timelines for the strategic planning process to ensure timely consolidation and submission of quality ADPs’ and National office operating plans and budgets.
Facilitate the process of budgeting for the National Director’s Office
To ensure that WVT policies and guidelines align with WV partnership policies.
Support the ND to monitor implementation of management development goals and plans.
Support the ND with facilitation of Special projects especially those requiring cross-functional teams who participants are SMT members.
Serve on strategic committees in the NO – Procurement, Risk.
Support to the Governance Function
Board Management
Organize, take Board minutes during meetings and maintain a record of the minutes.
Follow up of the Board resolutions made during the board meetings and ensure that they are implemented in a timely manner.
Organize, facilitate and coordinate the Board Subcommittee meetings to ensure they take place before the full Board meetings.
Compile the Quarterly Ministry Updates for the ND’s review and submission to the WV National Board
Organise Board papers in a timely and accurate manner and ensure that Board members receive adequate information.
Compile and submit the Board Chair’s quarterly report to the WVI President.
Board Development
Organise and facilitate key training sessions for Board members and orientation for new Board members.
Plan and organize Board field trips to WVT project sites to help deepen Board members understanding of WV’s ministry.
Responsible for coordinating WV’s Peer Review, Annual Self Review and Board Review processes and subsequent follow up of recommendations to ensure WVT compliance.
Responsible for implementation of the Board work plans and Board development plans
Responds to all other Board issues and requests.
Ensure Board members are updated and given guidance and access to partnership policies.
Responsible for statutory compliance and completing relevant annual returns for WVT.
Approval Authority
Support the ND by supporting the NO with a signing authority as designated in the approval matrix.
Administrative support
Provide mentorship and supervision to the ND’s Executive Administrative Assistant.
Performance Management
Facilitate performance management review for the ND’s Executive Administrative Assistant.
Support the ND to compile and analyze the performance management reviews of the WVT Leadership team as cascaded from the ND.
Qualifications:
Education/Knowledge/Technical Skills and Experience
The following qualities are required for the holder of the position, through a combination of formal or self-education, prior experience or ongoing-the-job training:
Minimum Qualification required: First Degree in Law (Preferably Corporate Law) and a Master’s Degree in Law or Business Administration or Community Development will be an added advantage.
Experience: 5 years International NGO experience with 3 years’ experience in governance activities as a Company Secretary
Technical Skills & Abilities:
Computer skills
Good planning and organizational skills
Excellent communication skills both English and Kiswahili
Ability to maintain effective working relationships with all levels of staff, WVT Board and other stakeholders.
High level of confidence and confidentiality
Ability to work independently with minimal supervision.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required
Working Environment / Conditions:
Work environment: Office-based
Travel: 10% Domestic/international travel is required.
On call: 10%
Application Instructions Purpose of the position:
To support the National Director (ND) in linking governance, strategic, leadership and operational roles of the WVT National Office (NO)
Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others
Major Responsibilities
Strategic Support
Oversee and consolidate monthly reports from the Divisions and ensure that the ND’s performance agreement are implemented and reported.
Support the development of the NO strategy and priority areas, monitor key outcome indicators/timelines for the strategic planning process to ensure timely consolidation and submission of quality ADPs’ and National office operating plans and budgets.
Facilitate the process of budgeting for the National Director’s Office
To ensure that WVT policies and guidelines align with WV partnership policies.
Support the ND to monitor implementation of management development goals and plans.
Support the ND with facilitation of Special projects especially those requiring cross-functional teams who participants are SMT members.
Serve on strategic committees in the NO – Procurement, Risk.
Support to the Governance Function
Board Management
Organize, take Board minutes during meetings and maintain a record of the minutes.
Follow up of the Board resolutions made during the board meetings and ensure that they are implemented in a timely manner.
Organize, facilitate and coordinate the Board Subcommittee meetings to ensure they take place before the full Board meetings.
Compile the Quarterly Ministry Updates for the ND’s review and submission to the WV National Board
Organise Board papers in a timely and accurate manner and ensure that Board members receive adequate information.
Compile and submit the Board Chair’s quarterly report to the WVI President.
Board Development
Organise and facilitate key training sessions for Board members and orientation for new Board members.
Plan and organize Board field trips to WVT project sites to help deepen Board members understanding of WV’s ministry.
Responsible for coordinating WV’s Peer Review, Annual Self Review and Board Review processes and subsequent follow up of recommendations to ensure WVT compliance.
Responsible for implementation of the Board work plans and Board development plans
Responds to all other Board issues and requests.
Ensure Board members are updated and given guidance and access to partnership policies.
Responsible for statutory compliance and completing relevant annual returns for WVT.
Approval Authority
Support the ND by supporting the NO with a signing authority as designated in the approval matrix.
Administrative support
Provide mentorship and supervision to the ND’s Executive Administrative Assistant.
Performance Management
Facilitate performance management review for the ND’s Executive Administrative Assistant.
Support the ND to compile and analyze the performance management reviews of the WVT Leadership team as cascaded from the ND.
Qualifications:
Education/Knowledge/Technical Skills and Experience
The following qualities are required for the holder of the position, through a combination of formal or self-education, prior experience or ongoing-the-job training:
Minimum Qualification required: First Degree in Law (Preferably Corporate Law) and a Master’s Degree in Law or Business Administration or Community Development will be an added advantage.
Experience: 5 years International NGO experience with 3 years’ experience in governance activities as a Company Secretary
Technical Skills & Abilities:
Computer skills
Good planning and organizational skills
Excellent communication skills both English and Kiswahili
Ability to maintain effective working relationships with all levels of staff, WVT Board and other stakeholders.
High level of confidence and confidentiality
Ability to work independently with minimal supervision.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required
Working Environment / Conditions:
Work environment: Office-based
Travel: 10% Domestic/international travel is required.
On call: 10%
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