Finance and Administration Manager, Tabora at JSI

mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Calibri","sans-serif"; mso-bidi-font-family:"Times New Roman";}

<![endif]-->

JSI Research & Training Institute, Inc.

Community Health and Social Welfare Systems Strengthening Program

Position Description

Finance and Administration Manager, Tabora

Background

The Community Health and Social Welfare Systems Strengthening (CHSS) Program is a five-year USAID funded cooperative agreement led by JSI Research & Training Institute, Inc. with partner World Education, Inc.  CHSSP goal is to build capacity of the Government of Tanzania’s health and social welfare system and structures at the community level to enable more accessible, higher quality health and social welfare services for HIV affected and other vulnerable populations in targeted communities in Tanzania.

Job Summary:

The Finance and Administration Manager is a full-time position and will be based in the regions in Tanzania. S/he will set up and maintain the JSI financial accounts and administrative systems for the Community Health and Social Welfare Systems Strengthening Program. The Finance & Administration Manager will supervise the Accountant and Office Assistant. She/he will be responsible for monitoring the financial status of the Zonal office work plan including preparation of expenditure projections and expense monitoring. S/he will ensure cost-effectiveness, efficiency and accountability throughout the life of the Program. S/he will be responsible for office set up and organization, maintain adequate availability of office supplies, equipment, and related services including management and maintenance of property and facilities, overseeing upkeep of premises, safety precautions and outsourced services. The Finance & Administration Manager reports to the Zonal Director and technically to Director of Finance & Administration in Dar es Salaam.

Primary Responsibilities and Duties:

Responsibilities will include, but are not limited to the following:

• In collaboration with the Central Office Finance & Administration team, establish and maintain a financial and administrative systems fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures;
• Responsible for supervising the day to day work of the Accountant and Office Assistant reporting to her/him;
• Manage the monthly accounting cycle, including the payments to vendors and activity participants and Zonal account monitoring and reconciliation;
• Review and track program budget(s), monitor expenditures and help prepare financial reports for senior management and USAID;
• Review and monitor field operations budget with the management team, this may include the reviewing activities cost projections;
• Prepare expenditure projections on a bi-weekly basis for submission to the Central Office;
• Review and certify the monthly field accounts documentation, including vouchers and reconciliation reports prepared by the Accountant;
• Be a key participant during preparation of work plan and work closely with the technical team to prepare and monitor costed work plans;
• Collaborate with the Grants Officer and Director of Finance & Administration on the management of the grants program, including the financial monitoring visits, adherence of grantee expenditures to USG policies and procedures, and training of grantee finance/accounting staff as is needed;
• Coordinate the procurement of materials, supplies and equipment for the office;
• Ensure that staff are well set up and comfortable in the office and surrounding premises;
• Manage the office storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required;
• Coordinate all logistical support for staff and consultants including office set ups, hotel accommodations and conference bookings;
• Liaise with travel agents to obtain reservations and tickets for in-country travel;
• Coordinate with Office Assistant and other staff to create and maintain administrative files for the office, keeping consistent and in an orderly manner;
• Work with the senior management to ensure safety and daily security of office premises;
• Serve as a liaison with office landlord, assisted by the Director of Finance & Administration and Zonal Director, when necessary;
• Manage various service contracts in coordination with the Central Office for the office including security, drinking water supply, generator maintenance, etc;
• Maintain the Zonal office equipment inventory and provide support on annual reconciliations, as well as monthly updates;
• Responsible for communicating with appropriate authorities regarding obtaining the VAT tax exemption certificate where applicable; and
• Perform any other duties as assigned by supervisor which are in line with the general concept of this position.           

Desired Qualifications

• Minimum Bachelors, Preferred Advanced degree in a finance, accounting or business-related field;
• At least 5 years of relevant experience in financial management and/or accounting in an NGO setting;
• Relevant experience with USAID-funded programs and knowledge of USAID rules, and regulations strongly desired;
• Strong organizational skills;
• Excellent verbal and written English;
• Extensive knowledge of Microsoft Excel and Proficiency in Microsoft Word and Access;
• Experience with QuickBooks accounting system desired;
• Strong communication and interpersonal skills;
• Demonstrated experience supervising, mentoring, and training staff;
• Able to travel to the Central Office;
• Able to be based in the Zonal office (as indicated above); and
• Must be able to maintain confidentiality for all project and staff proprietary matters.

Interested candidates are required to send a cover letter, current CV before end of 14^th March, 2017 to

Chief of Party,

Through:- chss.recruitment@gmail.com

JSI Research & Training Institute Inc.

Community Health & Social Welfare Systems Strengthening Program/Tanzania

Tel: +255 759 467354

13 Pieter's Lane,

Masaki, Dar es Salaam

JSI - R & T is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D