Job at The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), Finance Officer

EMPLOYMENT OPPORTUNITY

The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the
provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.
AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent staff to join the team as a FINANCE OFFICER

JOB TITLE; Finance Officer
DUTY STATION: Shinyanga
REPORTS TO: Finance Manager

Purpose of the post/Overall Responsibility:
To strengthen AGPAHI’s Finance department by providing accounting and administrative support

Major Duties and Responsibilities

QuickBooks:
Daily administration and maintenance of the Financial Accounting System, which includes :

Keying data to the QBs for payments made and Journal Vouchers prepared
Review & analyze the posted records into the system
Generating reports on an ad hoc basis
As needed, prepare summaries of spending pertaining to your respective region.

Payroll:
 Ensure timely submission of correctly filled and approved time sheets.

Advances:
Monitor to ensure accountability/liquidation of all advances in accordance with the established policies and procedures to clear advances as needed.
Ensure that accounts payable and receivable are accurately processed in a timely manner and recorded appropriately; Monitor employee advance balances to ensure there are no aged receivables.


Banking:
Daily Monitoring of the bank accounts and cash levels.
Assist with banking correspondences and relations.
Ensure the returned cash is banked within 48 hours.

Accounting:
Review of all financial documents to ensure their accuracy, completeness, and compliance with applicable policies before disbursement of funds to the vendors.
Ensure all vouchers are properly prepared and completely and accurately documented.
Responsible for verification, cost allocation, fiscal coding and checking of arithmetical accuracy of expenses report and their entry into QBs.
Cash flow management for the Region to ensure availability of funds for program implementation.
Prepare adjusting journal entries as needed for all adjustments to transactions.
Assists the FM in developing the office’s annual and semi-annual work plan/budget projections and analyses.
Assist FM in budgets monitoring and analysis.
Consolidate Monthly cash forecasts received from various Regional units.
Provide financial data and analysis to FM and SFO as needed.
Prepare and reconcile bank statements
Ensure data is correctly coded and entered into the accounting system

Reporting:
Assists with the preparation of the year end statutory Financial Statements and working papers within the agreed timescales.
Assist with preparation and submission of monthly financial reports for
the organization to FM for decision making at Management level.
Assist with financial data analysis and reporting of any irregularities.
Prepare any other ad hoc financial report and provide financial information as needed.

Internal Assurance & External Audits:
Assist with providing responses to the Internal auditor’s
Assist with the statutory audit.

Management:
Assist FM to ensure standard and synchronized implementation of financial activities throughout all organization’s offices.
Ensure financial documents from the respective Regional office as well are in compliance with the organization’s policies as well as donor regulations.
Ensure financial documents from the respective regional offices are submitted to the HQ on time.
Maintain financial files and records

Other:
 Perform any other relevant duties as directed by the Finance Manager.

Qualifications, Skills and ability
The incumbent must have the following qualifications and knowledge;
A bachelor’s degree in business, Accounting or related fields,
Professional qualification as CPA/ACCA is a must,
Minimum of 4 years’ experience in accounting/finance role,
Master’s degree in Accounting, Finance or Business is an added advantage,
up to date knowledge of current financial and accounting computer applications, QB is a plus,
Forecasting skills, supervisory skills, honest, respectful and trustworthy.

HOW TO APPLY

Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Friday 7th JULY, 2017 to the Executive Director, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz 

Please mention the title of the position in your email and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:
Ariel Glaser Pediatric AIDS Healthcare Initiative
Plot 372, House No. 7 Chole Road (Near Coco Beach)
P.O. Box 38252 Dar es Salaam

AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.