JOB TITLE:ADMINISTRATION OFFICER
PACT World seeks an Administration Officer for Food for Peace (FFP) Development Food Assistance Program (DFAP). PACT world has a goal of improving food and nutrition security and economic well-being in vulnerable populations by assisting people to identify and take advantage of transformational opportunities to learn, mitigate, adapt, invest and thrive. DFAP is a pilot country program for FFP’s new process for development projects called Refine and Implement (R&I). Subject to availability, the anticipated total funding for 3 awards is $50 million for an initial 5 year period.
PACT World seeks a qualified Administration Officer to support the DFAP project. The project aims to achieve measurable improvements in safe motherhood services by supporting health financing and innovative service delivery models in the private sector. Under the supervision of the Financial Manager, the Administration Officer provides a wide range of administrative and logistical support to the DFAP Project in the country.
Key Roles and Responsibilities:
Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
Update, store, and maintain all personnel files. Support new staff orientation, onboarding and other HR initiatives.
Oversee proper reporting of labor time and ensure the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed.
Perform translations of simple documents as needed. Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
Greet and escort guests. Purchase, store and distribute office supplies.
Ensure timely settlement of office bills. Manage local procurements for office supplies and other requirements.
Assist with making logistical arrangements for project events and field activities. Make logistical arrangements for project staff traveling outside their region or for international visitors.
Manage/track petty cash transactions and receipts.
Preferred Skills / Prerequisites:
Diploma,Bachelor’s Degree in Administration, Management, Business, Social Science, or other relevant field. At least two (2) years of relevant professional experience in office administration.
Excellent knowledge and
experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
Ability to assess problems and develop solutions.
Excellent inter-personal communication skills and excellent organization skills.
Preference for candidates who have experience that relates to USAID-funded projects or other international development experience. Oral and written English language fluency.
Minimum Qualifications (3+) years of experience OR the equivalent combination of education and experience. PACT World is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce.
We provides market-competitive salaries and comprehensive employee benefits.
Application Procedure:
Application Procedure:
Qualified candidates may submit their applications including their curriculum vitae to the email address hr@pactworlds.org on or before 31/05/2016 5pm Deadline.
Please include “Application for Administration Officer Vacancy” in the Subject of the e-mail
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