Finance and Administrative Assistant at Land O'Lakes.Inc

Job Advertisement

Job title: Finance and Administrative Assistant

Reports to:  Accountant & Procurement Specialist/HR Focal Person

Key responsibilities include:

Finance: 

•       Maintain petty cash fund for the office

•       Assist in preparation of Voucher and writing cheques once approved

•       Assist in banking, paying out vendors and utilities bills (e.g Water, electricity etc)

•       Track trip reports and Travel Expense reports from staff immediately when they are back from field

•       Assist in procurement process

•       Validate vouchers and requests of incentives payments from partners

•       Perform other financial tasks when requested by Financial Controller or the Accountant

•                   Provides backup for the Accountant when required.

Administration:

•       Welcoming visitors(Reception) , Collecting/Sending official mails/documents as instructed

•       Maintain inventory (Stationaries, Kitchen, Toilet  & Garden) are always in stock

•       Scanning, Photocopying, Binding, 

•       Facilitate hotel bookings and transport for visitors coming to the Tanzanian office and as well as for local staff travelling to other program sites

•       Maintain the filling systems under supervision of your supervisor

•       Maintaining office properties and ensure they are
always in good conditions(ask for services/repairs once needed)

•       Update the Inventory register as soon as a new purchase is complete

•       Perform other tasks as requested by her/his supervisor and/or the PD and NCC.

Skills required:Minimum a Certificate in Accounting / Finance / Office orBusiness Administration, (a Diploma would be an added advantage) with a minimum of more than three years on the same position in International organization.

Kindly send only application letter and CV to procurement.tanzania@idd.landolakes.com Application Deadline: 14 October 2016